Basic Services
A list of the Basic Services we provide follows:

  • Input Transactions: We enter all your transactions into a QuickBooks, Peachtree, or ACCPAC, accounting software, on a monthly basis.
  • Assign Items to Appropriate Accounts: We assign all transactions to appropriate income and expense accounts.
  • Reconciliation of Bank Statements: Your bank statements can be collected, faxed or mailed for reconciliation.
  • Financial Statements: we will provide monthly financial statements for your review as part of our basic services package.
  • Year End Reports for Your Accountant: We will provide your accountant with the information they need to quickly and inexpensively prepare your taxes.

Standard Services
Standard Services include all services listed under Basic Services plus the following:

  • Accounts Payable:
      • Input vendor invoices to payable system
      • Classify invoices to the proper G/L account
      • Request and maintain vendor W-9 information
      • Maintain vendor master files
      • Respond to vendor inquiries about payment status
      • Retrieve copies of payments as necessary
      • Prepare and file required 1099 forms
      • Process requests for stop payments when necessary
      • Cut checks to vendors based on due dates or client instruction
      • Reconcile vendor statements to accounts payable ledger
      • Reporting to organization on detailed aged payables and cash requirements
      • Year end 1099 forms
  • Accounts Receivable:
      • Billings prepared as needed by DLF and mailed out (all billings provided to Client for approval prior to mailing)
      • Record and account for revenue
      • Input receivable transactions into the accounting system
      • Prepare and deliver periodic statements
      • Issue client-approved credit memos and refund checks
      • Maintain subsidiary receivables ledger
      • Process client-approved adjustments
      • Apply cash received to customer accounts and resolve “short pays”
      • Light phone collections as needed by client
      • Client to photocopy checks and provide to DLF.
      • Client to prepare deposit slips (provide to DLF) and make bank deposits
  • Vendor and Customer Files: We will maintain accurate and updated vendor and customer files for all those you do business with.

Enhanced Services
Enhanced Services include all Basic and Standard Services plus custom reports that enable you to better analyze your revenue and expenses and quarterly budget reviews. Examples of some of the services you can receive with Enhanced Services follow:

  • Budgeting/Forecasting: We will work with you to accurately forecast future revenue and expenses.
  • Custom-Designed Reports: We will prepare custom-designed reports that provide you with the information you need to manage your business better. Samples of some of the reports we might provide include:
    • Budget vs. Actual: We can provide you with a monthly budget vs. actual report so you can see how you are doing against your projections.
    • Customer Reports: We can provide reports to help you determine who your most and least profitable customers are.
    • Breakout of Expenses: It is often useful to break expenses out into different categories, such as by product line, office, or region. Reports such as these are available as part of Enhanced Services.
    • Employee Reports: We can provide a variety of employee reports, including reports showing company expenses and/or revenue associated with individual employees and year-end reports for employees detailing what their employment costs the company.
    • Event Analysis: We can help you track the revenue and expenses associated with specific events.
  • Quarterly Budget reviews: We will meet with you quarterly to review the previous quarter, discuss changes to your budget for coming quarters, and analyze your business.
  • General Accounting:
      • Cash Management
        • Process daily sales and deposit reports
        • Verify daily deposits and report variances
        • Reconcile and verify credit card deposits
        • Reconcile monthly bank statements
      • Inventory
        • Client to provide listing of all product numbers in inventory and a count of the number of each product. DLF can assist Client in obtaining this information
        • Client to provide reports of inventory sold and inventory purchased (exact method determined by individual client needs and systems)
        • Annual physical inventory to be taken by client. DLF to reconcile physical inventories to accounting system inventory and prepares any adjustments necessary.

As part of the initial setup of Enhanced Services, De La Fuente & Associates will work with you in determining what reports would be useful to run your business better. In addition, we can modify reports as your needs change.
All reports submitted by DLF & Associates are based on information provided by client. It is the responsibility of the client to submit accurate information.

Systems Consulting and Systems Integration Services

When considering the installation of an accounting software system, you want to be certain to get the one that is best suited for your business. We can provide your business with needs analysis, accounting systems design, chart of accounts design, software selection assistance, software installation, implementation and setup, financial statement design, file conversion, training, support, and guidance.

De La Fuente & Associates is prepared to work with you to customize our services to fully meet your business needs. Contact us to see how we can be of service to you.